PETS AND STRAY ANIMALS



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CHAPTER 1 - Searching for a PET/STRAY

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	Step 1: Select the PAW icon to open the search engine.
	Step 2: Search pets by inserting the ID# (ear tag, chip). Search pets by inserting other reference numbers.
	Step 3: Search for pets using the Passport ID #. Search for pets by searching for the Owner ID. Note: The search works only with the full ID # of the physical person. If the person is found and there are pets registered, they will be listed in the grid. Once found select the pet, by clicking anywhere on the row.
	Step 4: If the full number is unknown, searching by a partial number will return all matching numbers containing those digits. You can use the search function within the table to locate a specific animal. To select the animal you have found, click anywhere on the corresponding row to view its details.

Looking for a shelter and finding an animal there

	Step 1: To search for shelter we can enter the stalls and select shelter in search
	Step 2: Select the desired option from the available shelters and click on it to enter.
	Step 3: After navigating to the enclosure, click on the "Animal" link and select the desired animal; clicking on it will open its details.

CHAPTER 2 – Information about a pet / stray animal

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	Step 1: The screen displays the basic data and options for the animal, including the CORE data in the upper left corner. Note that the PAW icon shows that you are currently in the PET folder. EDIT PET INFO allows you to modify the information available on the animal.
	Step 2: Various information can be provided in regard to the pet, including a range of numerical identifiers and physical characteristics. Most importantly: 1. Pet ID is a system-generated number, to identify the animal in case you don’t assign any other numbers. 2. The archive numbers are custom numbers that are assigned by the administration of the shelter, for internal identification of animals that might not receive an ear tag or microchip. 3. A Tag ID# of the animal is transcribed from the identification device (chip, tag). When adding a number, a type of device must be selected. 4. The Tag type (e.g. ear tag) is not mandatory and added only to animals that have been processed by the shelter and will be released.
	Step 3: The ID # of the animal you have provided is crosschecked to other ID# for the selected animal identification device and eliminates the possibility for issuing duplicate numbers to animals. If you attempt to add a duplicate ID # an error message will be displayed. Note: The ID # must be provided before the ADOPTION or RELEASE action of an animal.
	Step 4: 1. The identification number of the responsible person is entered. 2. The date of animal identification must be specified. 3. The archive number is an individual number assigned by the shelter administration for the internal identification of an animal that may not be fitted with an ear tag or microchip.
	Step 5: If the information is available, indicate it in the appropriate field.
	Step 6: Enter the information related to the animal in the specified fields.
	Step 7: If the information is available, enter it in the relevant fields and click the “Save” button.
	Step 8: When taking in a stray animal, a window for entering information related to the intake automatically opens. Here, you can specify the circumstances under which the animal was taken in. In particular: 1. Reason for intake. 2. Type of intake. 3. Location and address of the animal at the time of intake. 4. Date of intake. 5. Weight of the animal at the time of intake. 6. If necessary, the coordinates of the intake location according to the Global Positioning System (GPS). There are also other fields available. After completing the fields, click the “Save” button.

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CHAPTER 3 – PET/STRAY related persons

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	Step 1: The PET HEALTH BOOK is used to register various treatments for the animal. Once clicked the recorded history of treatments is displayed in the grid. To record the treatment administered to an animal, use the “The PET HEALTH BOOK”. Clicking on it will open the history of treatments that have been performed and recorded.
	Step 2: By clicking on the OWNER or PERSON CONTACT, the relevant persons linked to the animal will be displayed. You can register and link a new person which has not been registered in the NAITS or you can FIND and link an existing person. By clicking on the grid of the person you will open the PERSON editing section of the NAITS. You can remove an owner with the Inactivate pet owner, if the animal was returned by the person which has adopted it. You can get a history of the owner’s report where all changes of owners have been recorded. Note: For how to edit a person see the NAITS Responsible persons Manual. By clicking the “Owner” or “Contact Person” buttons, a list of people associated with the animal will be displayed. You can register a person who has not previously been registered in the NAITS (National Animal Identification and Traceability System) and link them to the animal, or use the “Search” function to find an already registered person and link them to the animal. Clicking on a person’s record will open the “Person” editing window. If the owner returns the animal after adoption, use the “Deactivate Pet Owner” button to remove the owner. You can also view the ownership history. This section lists all previous owners of the animal. Note: For instructions on how to edit the person’s information, see the NAITS Responsible persons Manual.
	Step 3: You can search for a person registered in NAITS using the HOLDING RESPONSIBLE icon. Note: On how to search for holding responsible please see the HOLDING Responsible Manual section.
	Step 4: In each holding responsible physical and legal entity, you can see the linked pets by opening the OWNER OF PETS and PERSON OF CONTACT in the PETS section. All the linked pets will be displayed in the grid.

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CHAPTER 4 – PET/STRAY information

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PET/STRAY Treatments

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	Step 1: The PET HEALTH BOOK is used to register various treatments for the animal. Once clicked the recorded history of treatments is displayed in the grid.
	Step 2: 1. “Date” indicates the day on which the animal received the respective treatment. 2. Information about the person who performed the procedure. 3. The “Treatment Type” is added automatically by the system based on the registration type of the “User” (public or private).
	Step 3: In the “Disease code” field, select the disease against which the measure is being carried out.
	Step 4: In the “Action Type” field, select the type of action being performed.
	Step 5: When you click on “Name of Drug”, a window will open displaying a list of registereddrugs. From this list, select the product being used.
	Step 6: The remaining fields should also be completed with the relevant information about the product.
	Step 7: If the procedure is carried out as part of a campaign, specify the relevant campaign.
	Step 8: It is also possible to specify administrative details related to the action performed. After completing the fields, click the “Save” button.

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Pet Passport

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	Step 1: A pet passport is usually issued by the Veterinary clinics. The ADD button allows adding of a PET passport. The ACTIONS button allows the changing of the status/cancelation of previously issued PET passports. Adding a second PET passport automatically invalidates the existing passport. The PET passport can be edited by clicking on the grid.
	Step 2: The PET passport includes a unique Passport ID, which in the system will be connected to the animal ID#. Adding a veterinary station is mandatory, as only veterinary stations can issue PET passports. The PET ID is added automatically. In case applicable the PET passport validity can be added.

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Inventory Item

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Step 1: The INVENTORY ITEM section is used only for NFA issued identification devices, in cases when they are provided for use to individual holdings. Note: For the use of the INVENTORY ITEM section please refer to the Holding level from the Inventory manual.

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Movement History

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Step 1: The MOVEMENT HISTORY section records the movement of the animal between holdings i.e. shelters and vet clinics.

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Ear Tag Replacement

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	Step 1: Click on “Replace Ear Tag”.
	Step 2:To replace the ear tag, specify the new ear tag number, the reason for replacement, and the replacement date. A comment can also be added if necessary.

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Quarantine

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Step 1: To check whether the animal is in quarantine, click the “Quarantine” button.

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Samples to be sent to the laboratory

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	Step 1: In the “Samples to be Sent to the Laboratory” section, you can view which samples have been sent to the laboratory or, if necessary, create a new sample.
	Step 2: To create a new sample, click the “Add” button.
	Step 3: In the window that opens, select the disease for which the laboratory test is to be performed. Multiple diseases can be selected.
	Step 4: Select the type of material that was collected as the sample.
	Step 5: Select the type of test to be performed.
	Step 6: In the specified section: 1. Sample Identification Number – assigned automatically by the system. 2. Sample Collection Date – must be specified (mandatory field). 3. Sample Origin – entered automatically by the system. 4. Result Status – entered by the laboratory based on the test results. 5. Animal Group Identification Number – entered automatically by the system, if applicable.
	Step 7: Laboratory Name – filled in automatically by the system. Ear Tag – the animal’s identification number must be entered manually. Holding Number – filled in automatically by the system. Owner – filled in automatically by the system.
	Step 8: A comment can also be added if necessary. After completing the fields, do not forget to click the “Save” button.
	Step 9: After saving, the sample will appear on the left side. It must then be assigned to the laboratory where the sample testing will be performed. To do this, select the sample, go to “Actions”, and click “Laboratory”.
	Step 10: To select a laboratory, specify the search criterion (laboratory identification number, laboratory name, or physical address) and click “Search”. From the displayed list, select the desired laboratory.
	Step 11: A window will appear where you can confirm your selection.
	Step 12: The sample is assigned to the laboratory.

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Pet Collection and Release

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	Step 1: The PET COLLECTION DETAILS section becomes active only if the animal is identified as STRAY during registration. This is a history of collections added during the registration of the animal.
	Step 2: The PET RELEASE DETAILS section pops up only if the animal has been RELEASED from the shelter. This is a history of releases added during the release of the animal.
	Step 3: Here you can add: 1. the location and the address where the animal has been released; 2. the date when the animal has been released; 3. the weight of the animal during the release; 4. GPS coordinates for the release as needed.

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Printouts

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	Step 1: The PRINTER button allows you to print a Health certificate for the PET PASSPORT where all the recorded animal treatments have been added. The document is used for NFA to issue pet travel certificates.
	Step 2: The PRINTER button allows you to print an Info certificate for the pet/stray, where all the recorded animal information have been added. The document is used for a variety of needs, including issuing of a PET ADOPTION document.

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CHAPTER 5 – Animal Shelter/Holding

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Navigating to the shelter

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	Step 1: You can find your holding using the holding number in the quick search field. You can also find your holding using the search in the Holdings register. Note: On how to search for your holding using the Holding register, please consult the Holdings Manual section.
	Step 2: You can navigate to holding where an animal is located by clicking on the HOLDING number shortcut provided in the upper left corner.

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Holding overview

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	Step 1: The Core info on the holding is provided in the left upper corner of the screen. Note: the PAW IN HOUSE icon, shows that you are currently in the shelter. The summary data is displayed on the central section of the screen. The holding sections/options are provided in the right section of the screen.
	Step 2: The basic data for the holding is listed in the HOLDING section. Note: For editing the holding data and changing the status of the holding, consult the Holdings manual.
	Step 3: The holding KEEPER section allows the registration of a Physical or Legal entity responsible for the holding. The Holding associated section refers to a registration of physical entities related to the holding, or a physical entity (manager) associated to a KEEPER which is a Legal entity. Note: For adding and editing of Responsible persons to a holding, please consult the RESPONSIBLE PERSONS Manual.

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Pet overview

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	Step 1: The PETS section is the main section where an overview of the animals in the shelter is provided. The screen is divided into two sections: 1. Left Screen where all the ACTIVE animals with archive and ID# are shown and 2. Right Screen where all the animals which have left the shelter are shown (DEAD, EUTHANIZED, RELEASED and ADOPTED). You can use the screen slider to move the grids in the screens left and right to see the info, or you can export it to Excel.
	Step 2: The pet can then be moved between the screens (active and inactive status) by changing the status using the ACTIONS ⇒ Change Status button, moving a VALID animal to the right screen with a relevant status. If a pet is released or adopted a pop-up screen will request the location of the release or the identity of the person adopting the pet.
	Step 3: Actions also include PET activity ⇒ Vaccination and Sampling quick action, which creates a log in the pet health book. You can edit the health book as needed later. This option is reserved for ongoing vaccination and sampling campaigns on a central level. Adding vaccinations to animals out of a campaign is done in the PETS ⇒ Treatment section.
	Step 4: A new animal can be registered using the ADD button, which will open the basic PET information registration. This option is used for the registration of previously unregistered animals. Note: See Chapter 2 of this Manual.

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Pet movements

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There are two ways to move around pets with a known ID# into the holding:

	Step 1: When you are in the recipient holding and we are dealing with an animal that has been registered in any shelter or veterinary station (irrespective of the status of the pet) and location, we use the COLLECT PET WITH DIRECT TRANSFER button.
	Select the type of search and the search parameter (e.g. PET number and add the number to find the animal). Click the desired animal in the grid to start the transfer. If this is an animal that belongs to another holding, the system will ask if you are sure that you want to take this animal. If so, add the date of transfer and press PROCEED.
	The animal will move to the holding and the movement record will be recorded in the Collected pets screen, which is a history of all collections for the shelter.

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	Step 2: The second movement option is for recording movements between holdings, for instance sending a pet from one shelter to another. Select the checkmark of the pet and use the ACTIONS ⇒ Move ⇒ Move pet button.
	Select the holding number where the animals are moved to (only holding numbers of Animal Shelters and Vet clinics) and select the movement date. The pet will be moved, and the movement record will be recorded in the Released pets screen.
	The animal will move to the holding and the movement record will be recorded in the Released pets screen, which is a history of all Releases for the shelter.

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Shelter record

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Step 1: The print button allows the printing of a historical report for the activities of the holding.

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