INVENTORY ON ANIMAL ID DEVICES

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CHAPTER 1 – Inventory basics – Types of tags and inventory review - I>


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 Step 1: Inventory

The inventory of animal tags in the NAITS system is accessible through the INVENTORY MANAGEMENT button.

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 Step 1: Select the Organizational Unit

Inventory is managed on NFA Organizational Unit Level e.g. HQ, Region, Municipality, Community and Village. You can select your organizational unit by:

1. selecting the NFA office ORGANIZATIONAL UNIT TYPE ⇒ SEARCH;

2. typing and SEARCH for the NAME of the office; or

3. typing and SEARCH for the GEOSTAT CODE of the office.

Step 1.3.png
 Step 3: Entering the selected NFA office inventory

Once the list of selected offices is displayed, click on the row of the selected office.

Note: You can use the FILTER functionality to reduce the number of offices listed, to speed up your search.

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 Step 4: Displaying the inventory

The upper right part of the screen displays the Organizational unit level and the responsible person.

Select the inventory item button to open the dialogue box for searching through the inventory in this organizational unit.

You can:

1. search for the exact individual animal tag by selecting EAR TAG NUMBER and by typing the number ⇒ SEARCH; or

2. search for the exact ORDER NUMBER by typing the number ⇒ SEARCH.

Note: selection of a maximum of 10,000 tags will be displayed on the screen, although many more might be in the inventory. A software limitation prevents more tags to be displayed at one time.

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 Step 5: Searching the inventory3.

Searching for TAG TYPE requires selection of the type ⇒ SEARCH.

Any filtering you apply afterward will be further narrowing the selection on the screen and will not show tags that are not among those maximum 10,000 shown on the screen.

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 Step 6: Searching a range

4. The search can be started or refined by entering a RANGE of ear tags and pressing SEARCH.

Note: The searching of the range is limited to 1,000 ear tags. If some tags from the range are missing the number of tags displayed will be less than 1,000.

To validate a range for missing tags, use the VALIDATE RANGE button.

Step 1.7 Chapter 1.png
 Step 7: Validating a range

Select the range of tags and the type of tags that you are validating and press the VALIDATE RANGE button.

If any ear tag numbers are missing from the range the system will provide an alert, listing the missing numbers.

Note: Ranges of up to 2,000 ear tags can be validated at one time.


CHAPTER 2 – Adding and activating a new order of animal tags (HQ level only)


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 Step 1: Navigate to the Order Screen

You can navigate to the Order Screen from the NFA Main Organizational Unit screen.

The list of completed orders will be displayed, showing the ORDER STATUS.

Statuses and meaning:

• Valid means that the order has been Drafted and is in progress.

• Delivered order means that the order has been received by the Office, but the numbers have not been placed in circulation.

To create a new order, select the ADD button to initiate a new order.

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 Step 2: Add the general ORDER data

1. Select the Organizational Unit Name placing the order;

2. The responsible person;

3. The order number;

4. The procurement number and

5. The date of creating the order is added automatically.

SAVE the order, which will be now added to the list of orders in the Order screen.

You can edit the order details as needed by re-accessing the General screen in the Order.

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 Step 3: Provide the ORDER specifics

Once the order is created you can enter it by clicking on it in the grid.

Within the Order you can:

1. Edit the GENERAL order info added before;

2. Provide the SUPPLIER ORDER details; and

3. Provide the RANGE/s of the order.

By clicking on the ADD button.

Step 2.4 Chapter 1.png
 Step 4: Add the Supplier details

The supplier details identify the Basic and Contact information for the supplier company delivering the order, ⇒ SAVE.

Step 2.5 Chapter 2.png
 Step 5: Range of the tags

Select the RANGE icon to enter the range of tags and press ADD a New Range.

In the newly opened window add the:

1. Tag type;

2. Starting and Ending tag ID number;

3. Quantity (only for flock/herd tags);

4. Units of tags;

5. Manufacturer;

6. Model of tags

and ⇒ SAVE.

Step 2.6 Chapter 2.png
 Step 6: Range overview

The created ranges will be displayed, and you can ADD multiple ranges of various tags for various animals in one order.

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 Step 7: Confirm delivery of the Order

Once the order has arrived, from the ORDER listing select the Order in question and ACTION ⇒ CHANGE STATUS ⇒ DELIVERED button transfer the order to delivered status.

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 Step 8: Transferring the order to the inventory

Select the order with DELIVERED status and select the Range in question.

Through the ACTIONS ⇒ GENERATE INVENTORY ITEM ⇒ GENERATE INVENTORY ITEM button the tags will be generated and displayed in the main inventory listing.


CHAPTER 3 – Sending animal tags to subordinated offices


Sending individual tags


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 Step 1: Transferring of individual tags to subordinated offices

Open the inventory screen for the Organizational Unit and search and select the tags that you would like to dispatch to a subordinated level of the organizational unit.


Click the MOVE ITEMS TO ORGANIZATIONAL UNIT button.

Step 3.1.2 Chapter 3.png
 Step 2: Select the organizational unit

The system will display a list of one level below directly subordinated units, e.g. will display all the municipalities under a given Regional office.

The Tags following to the confirmation message will be forwarded to selected and recorded in the Outgoing transfer range.


Sending a range of tags

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 Step 1: Distribution of a range of tags

From the Main Organizational unit screen select the MOVE ITEMS BY RANGE button.

Step 3.2.2 Chapter 3.png
 Step 2: Provide the transfer details

Add the:

1. Range from and Range to numbers;

2. The type of tags;

3. Quantity (only per flocks);

4. Arrival place (from the newly opened list);

5. Reason/Note.

Press the MOVE INTEMS BY RANGE button.

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 Step 3: Check the transfer order

The Tags following to the confirmation message will be forwarded to selected and recorded in the OUTGOING TRANSFER screen.

You can also filter the transfers by the FILTER TRANSFERS BY RANGE button.


Transit report

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 Step 1: Transit report

You can print the ear tag transit report by clicking on the INVENTORY MODULE REPORT.

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 Step 2: Transit report

The transit report provides for the history of transfers of tags between organizational units.


CHAPTER 4 – Returning of animal tags to supervisory offices (not applicable to HQ)


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 Step 1: Returning of a transfer of delivered tags

A full shipment of tags that has been delivered to a Regional office or below can be returned to the supervisory office.

Open the INCOMING TRANSFER screen. Select the shipment and selection of the RETURN INVENTORY ITEMS button.

After the confirmation, the transfer will be returned.


CHAPTER 5 – Searching for animal tags on a national level


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 Step 1: Open the inventory search

Click on the ADDITIONAL SEARCH button on the main options screen.

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 Step 2: Enter the inventory number

To search for a tag number, select the SEARCH ALL EAR TAGS (INVENTORY ITEM BUTTON) and on the following screen enter and SEARCH the exact number of the ear tag.

Click on the row and in the upper left corner the organizational unit where the tag is located will be displayed.


CHAPTER 6 – Management of tags on holding level


Review of the inventory

Step 6.1.1 Chapter 6.png
 Step 1: Navigate to the holding

For how to navigate to a specific holding please check the Holding manual.

Step 6.1.2 Chapter 6.png
 Step 2: Accessing the holding inventory of animal tags

Select the INVENTORY ITEM button to open the dialogue box with the inventory options.

Step 6.1.3 Chapter 6.png
 Step 3: Displaying the inventory

You can:

1. search for the exact individual animal tag by selecting EAR TAG NUMBER and by typing the number, ⇒ SEARCH;

2. search for the exact ORDER NUMBER by typing the number, ⇒ SEARCH;

3. Search per TAG TYPE.

Step 6.1.4 Chapter 6.png
 Step 4: Searching a range

The search per TAG TYPE can be started or refined by entering a RANGE of ear tags and pressing SEARCH.

Note: The searching of the range is limited to 1,000 ear tags. If some tags from the range are missing the number of tags displayed will be less than 1,000.


Returning animal tags


Step 6.2.1 Chapter 6.png
 Step 1: Returning of a transfer of range of delivered tags

A full shipment of tags that have been delivered to a holding can be returned to the supervisory office.

Open the INCOMING TRANSFER screen. Select the shipment and selection of the RETURN INVENTORY ITEMS button.

After the confirmation, the transfer will be returned.

Step 6.2.2 Chapter 6.png
 Step 2: Returning of a transfer of individual tags

Selected tags that have been delivered to a holding can be returned to the supervisory office.

Open the INVENTORY ITEM, search for the tags and select them and press the RETURN INVENTORY ITEMS button.

After the confirmation, the transfer will be returned.


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