MANAGEMENT OF INVENTORY ON NFA ORGANIZATIONAL UNIT LEVEL - Revision history

Naits at 11:43, 3 December 2021

2021-12-03T11:43:35Z

← Older revision		Revision as of 11:43, 3 December 2021
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	You can edit the order details as needed by re-accessing the General screen in the Order.		You can edit the order details as needed by re-accessing the General screen in the Order.

	~~[[Business Rules\|BR1]]: The order number cannot repeat.~~
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	![[File:Step 2.3 Chapter 2.png\|left\|frameless]]		![[File:Step 2.3 Chapter 2.png\|left\|frameless]]
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	\|<span style="color:#ff0000">'''Step 6: Range overview''' </span>		\|<span style="color:#ff0000">'''Step 6: Range overview''' </span>
	The created ranges will be displayed, and you can ADD multiple ranges of various tags for various animals in one order.		The created ranges will be displayed, and you can ADD multiple ranges of various tags for various animals in one order.

	~~[[Business Rules\|BR2]]: The ranges of tags may not duplicate across species to prevent duplications and each species should have a codified starting number for the range.~~
	\|-		\|-
	\|[[File:Step 2.7 Chapter 2.png\|left\|frameless]]		\|[[File:Step 2.7 Chapter 2.png\|left\|frameless]]
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	Click the MOVE ITEMS TO ORGANIZATIONAL UNIT button.		Click the MOVE ITEMS TO ORGANIZATIONAL UNIT button.

	~~[[Business Rules\|BR3]]: As each tag sent individually is registered as a separate transfer, the number of tags that can be sent is limited to 10, to prevent overloading of the servers.~~
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	\|[[File:Step 3.1.2 Chapter 3.png\|left\|frameless]]		\|[[File:Step 3.1.2 Chapter 3.png\|left\|frameless]]
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	After the confirmation, the transfer will be returned.		After the confirmation, the transfer will be returned.


	~~[[Business Rules\|BR4]]: If any of the tags in the range of the transfer has been applied on an animal, it will not be possible for the shipment to return.~~
	\|}		\|}
	<br />		<br />
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	After the confirmation, the transfer will be returned.		After the confirmation, the transfer will be returned.


	~~[[Business Rules\|BR4]]: If any of the tags in the range of the transfer has been applied on an animal, it will not be possible for the shipment to return.~~
	\|-		\|-
	\|[[File:Step 6.2.2 Chapter 6.png\|left\|frameless]]		\|[[File:Step 6.2.2 Chapter 6.png\|left\|frameless]]

Naits at 05:58, 15 June 2021

2021-06-15T05:58:02Z

Naits at 05:48, 15 June 2021

2021-06-15T05:48:36Z

Show changes

Naits at 06:35, 11 June 2021

2021-06-11T06:35:07Z

← Older revision		Revision as of 06:35, 11 June 2021
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	{\|		{\|
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	\|[[File:1.1 Chapter 1.png\|left\|frameless]]		\|[[File:Step 1.1 Chapter 1.png\|left\|frameless]]
	\|<span style="color:#ff0000">'''Step 1: Inventory''' </span>		\|<span style="color:#ff0000">'''Step 1: Inventory''' </span>
	The inventory of animal tags in the NAITS system is accessible through the INVENTORY MANAGEMENT button.		The inventory of animal tags in the NAITS system is accessible through the INVENTORY MANAGEMENT button.
	\|-		\|-
	\|[[File:1.2 Chapter 1.png\|left\|frameless]]		\|[[File:Step 1.2 Chapter 1.png\|left\|frameless]]
	\|<span style="color:#ff0000">'''Step 1: Select the Organizational Unit''' </span>		\|<span style="color:#ff0000">'''Step 1: Select the Organizational Unit''' </span>
	Inventory is managed on NFA Organizational Unit Level e.g. HQ, Region, Municipality, Community and Village. You can select your organizational unit by:		Inventory is managed on NFA Organizational Unit Level e.g. HQ, Region, Municipality, Community and Village. You can select your organizational unit by:
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	'''3.''' typing and SEARCH for the GEOSTAT CODE of the office.		'''3.''' typing and SEARCH for the GEOSTAT CODE of the office.
	\|-		\|-
	\|[[File:1.3 Chapter 1.png\|left\|frameless]]		\|[[File:Step 1.3 Chapter 1.png\|left\|frameless]]
	\|<span style="color:#ff0000">'''Step 3: Entering the selected NFA office inventory'''</span>		\|<span style="color:#ff0000">'''Step 3: Entering the selected NFA office inventory'''</span>
	Once the list of selected offices is displayed, click on the row of the selected office.		Once the list of selected offices is displayed, click on the row of the selected office.
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	<u>Note</u>: You can use the FILTER functionality to reduce the number of offices listed, to speed up your search.		<u>Note</u>: You can use the FILTER functionality to reduce the number of offices listed, to speed up your search.
	\|-		\|-
	\|[[File:1.4 Chapter 1.png\|left\|frameless]]		\|[[File:Step 1.4 Chapter 1.png\|left\|frameless]]
	\|<span style="color:#ff0000"> '''Step 4: Displaying the inventory''' </span>		\|<span style="color:#ff0000"> '''Step 4: Displaying the inventory''' </span>
	The upper right part of the screen displays the Organizational unit level and the responsible person.		The upper right part of the screen displays the Organizational unit level and the responsible person.

Naits: Created page with "---- === CHAPTER 1 – Inventory basics – Types of tags and inventory review === ----
{| |+ |frameless |''..."

2021-06-11T06:17:42Z

Created page with "---- === CHAPTER 1 – Inventory basics – Types of tags and inventory review === ---- {| |+ |left|frameless |''..."

New page

----
=== CHAPTER 1 – Inventory basics – Types of tags and inventory review ===
----
 
{|
|+
|[[File:1.1 Chapter 1.png|left|frameless]]
|'''Step 1: Inventory''' 
The inventory of animal tags in the NAITS system is accessible through the INVENTORY MANAGEMENT button.
|-
|[[File:1.2 Chapter 1.png|left|frameless]]
|'''Step 1: Select the Organizational Unit''' 
Inventory is managed on NFA Organizational Unit Level e.g. HQ, Region, Municipality, Community and Village. You can select your organizational unit by:

'''1.''' selecting the NFA office ORGANIZATIONAL UNIT TYPE, ⇒ SEARCH;

'''2.''' typing and SEARCH for the NAME of the office; or

'''3.''' typing and SEARCH for the GEOSTAT CODE of the office.
|-
|[[File:1.3 Chapter 1.png|left|frameless]]
|'''Step 3: Entering the selected NFA office inventory'''
Once the list of selected offices is displayed, click on the row of the selected office.

Note: You can use the FILTER functionality to reduce the number of offices listed, to speed up your search.
|-
|[[File:1.4 Chapter 1.png|left|frameless]]
| '''Step 4: Displaying the inventory''' 
The upper right part of the screen displays the Organizational unit level and the responsible person.
Select the inventory item button to open the dialogue box for searching through the inventory in this organizational unit.
You can:
'''1.''' search for the exact individual animal tag by selecting EAR TAG NUMBER and by typing the number, ⇒ SEARCH; or
'''2.''' search for the exact ORDER NUMBER by typing the number, ⇒ SEARCH.
Note: selection of a maximum of 10,000 tags will be displayed on the screen, although many more might be in the inventory. A software limitation prevents more tags to be displayed at one time.
|-
|[[File:1.5 Chapter 1.png|left|frameless]]
| '''Step 5: Searching the inventory3.''' 
Searching for TAG TYPE requires selection of the type, ⇒ SEARCH.
Any filtering you apply afterward will be further narrowing the selection on the screen and will not show tags that are not among those maximum 10,000 shown on the screen.
|-
|[[File:1.6 Chapter 1.png|left|frameless]]
| '''Step 6: Searching a range''' 
'''4.''' The search can be started or refined by entering a RANGE of ear tags and pressing SEARCH.

Note: The searching of the range is limited to 1,000 ear tags. If some tags from the range are missing the number of tags displayed will be less than 1,000.

To validate a range for missing tags, use the VALIDATE RANGE button.
|-
|[[File:1.7 Chapter 1.png|left|frameless]]
| '''Step 7: Validating a range''' 
Select the range of tags and the type of tags that you are validating and press the VALIDATE RANGE button.

If any ear tag numbers are missing from the range the system will provide an alert, listing the missing numbers.

Note: Ranges of up to 2,000 ear tags can be validated at one time.
|}
 
----
===CHAPTER 2 – Adding and activating a new order of animal tags (HQ level only)===
----
 
{|
|+
![[File:2.1 Chapter 2.png|left|frameless]]
|'''Step 1: Navigate to the Order Screen''' 
You can navigate to the Order Screen from the NFA Main Organizational Unit screen.

The list of completed orders will be displayed, showing the ORDER STATUS.

Statuses and meaning:

• Valid means that the order has been Drafted and is in progress.

• Delivered order means that the order has been received by the Office, but the numbers have not been placed in circulation.

To create a new order, select the ADD button to initiate a new order.
|-
![[File:2.2 Chapter 2.png|left|frameless]]
|'''Step 2: Add the general ORDER data''' 
'''1.''' Select the Organizational Unit Name placing the order;

'''2.''' The responsible person;

'''3.''' The order number;

'''4.''' The procurement number; and

'''5.''' The date of creating the order is added automatically.

SAVE the order, which will be now added to the list of orders in the Order screen.

You can edit the order details as needed by re-accessing the General screen in the Order.

[[Business Rules|BR1]]: The order number cannot repeat.
|-
![[File:2.3 Chapter 2.png|left|frameless]]
|'''Step 3: Provide the ORDER specifics''' 
Once the order is created you can enter it by clicking on it in the grid.

Within the '''Order''' you can:

'''1.''' Edit the GENERAL order info added before;

'''2.''' Provide the SUPPLIER ORDER details; and

'''3.''' Provide the RANGE/s of the order.

By clicking on the ADD button.
|-
![[File:2.4 Chapter 2.png|left|frameless]]
|'''Step 4: Add the Supplier details''' 
The supplier details identify the Basic and Contact information for the supplier company delivering the order, ⇒ SAVE.
|-
![[File:2.5 Chapter 2.png|left|frameless]]
|'''Step 5: Range of the tags''' 
Select the RANGE icon to enter the range of tags and press ADD a New Range.

In the newly opened window add the:

'''1.''' Tag type;

'''2.''' Starting and Ending tag ID number;

'''3.''' Quantity (only for flock/herd tags);

'''4.''' Units of tags;

'''5.''' Manufacturer;

'''6.''' Model of tags

and ⇒ SAVE.
|-
|[[File:2.6 Chapter 2.png|left|frameless]]
|'''Step 6: Range overview''' 
The created ranges will be displayed, and you can ADD multiple ranges of various tags for various animals in one order.

[[Business Rules|BR2]]: The ranges of tags may not duplicate across species to prevent duplications and each species should have a codified starting number for the range.
|-
|[[File:2.7 Chapter 2.png|left|frameless]]
|'''Step 7: Confirm delivery of the Order''' 
Once the order has arrived, from the ORDER listing select the Order in question and ACTION ⇒ CHANGE STATUS ⇒ DELIVERED button transfer the order to delivered status.
|-
|[[File:2.8 Chapter 2.png|left|frameless]]
|'''Step 8: Transferring the order to the inventory''' 
Select the order with DELIVERED status and select the Range in question.

Through the ACTIONS ⇒ GENERATE INVENTORY ITEM ⇒ GENERATE INVENTORY ITEM button the tags will be generated and displayed in the main inventory listing.
|}

 
----
===CHAPTER 3 – Sending animal tags to subordinated offices===
----
 
----
====Sending individual tags====
----
 
{|
|+
|-
|[[File:3.1.1 Chapter 3.png|left|frameless]]
|'''Step 1: Transferring of individual tags to subordinated offices''' 

Open the inventory screen for the Organizational Unit and search and select the tags that you would like to dispatch to a subordinated level of the organizational unit.

Click the MOVE ITEMS TO ORGANIZATIONAL UNIT button.

[[Business Rules|BR3]]: As each tag sent individually is registered as a separate transfer, the number of tags that can be sent is limited to 10, to prevent overloading of the servers.
|-
|[[File:3.1.2 Chapter 3.png|left|frameless]]
|'''Step 2: Select the organizational unit''' 

The system will display a list of one level below directly subordinated units, e.g. will display all the municipalities under a given Regional office.

The Tags following to the confirmation message will be forwarded to selected and recorded in the Outgoing transfer range.
|}

 
----
====Sending a range of tags====
----
{|
|+
|[[File:3.2.1 Chapter 3.png|left|frameless]]
|'''Step 1: Distribution of a range of tags''' 
From the Main Organizational unit screen select the MOVE ITEMS BY RANGE button.
|-
|[[File:3.2.2 Chapter 3.png|left|frameless]]
|'''Step 2: Provide the transfer details''' 
Add the:

'''1.''' Range from and Range to numbers;

'''2.''' The type of tags;

'''3.''' Quantity (only per flocks);

'''4.''' Arrival place (from the newly opened list);

'''5.''' Reason/Note.

Press the MOVE INTEMS BY RANGE button.
|-
|[[File:3.2.3 Chapter 3.png|left|frameless]]
|'''Step 3: Check the transfer order''' 

The Tags following to the confirmation message will be forwarded to selected and recorded in the OUTGOING TRANSFER screen.

You can also filter the transfers by the FILTER TRANSFERS BY RANGE button.
|}
 
----
====Transit report====
----
{|
|+
|[[File:3.3.1 Chapter 3.png|left|frameless]]
|'''Step 1: Transit report''' 
You can print the ear tag transit report by clicking on the INVENTORY MODULE REPORT.
|-
|[[File:3.3.2 Chapter 3.png|left|frameless]]
|'''Step 2: Transit report''' 
The transit report provides for the history of transfers of tags between organizational units.
|}
 
----
===CHAPTER 4 – Returning of animal tags to supervisory offices (not applicable to HQ)===
----
 
{|
|+
|[[File:4.1 Chapter 4.png|left|frameless]]
|'''Step 1: Returning of a transfer of delivered tags''' 
A full shipment of tags that has been delivered to a Regional office or below can be returned to the supervisory office.

Open the INCOMING TRANSFER screen. Select the shipment and selection of the RETURN INVENTORY ITEMS button.

After the confirmation, the transfer will be returned.

[[Business Rules|BR4]]: If any of the tags in the range of the transfer has been applied on an animal, it will not be possible for the shipment to return.
|}
 
----
===CHAPTER 5 – Searching for animal tags on a national level===
----
 
{|
|+
|[[File:5.1 Chapter 5.png|left|frameless]]
|'''Step 1: Open the inventory search'''
Click on the ADDITIONAL SEARCH button on the main options screen.
|-
|[[File:5.2 Chapter 5.png|left|frameless]]
|'''Step 2: Enter the inventory number''' 
To search for a tag number, select the SEARCH ALL EAR TAGS (INVENTORY ITEM BUTTON) and on the following screen enter and SEARCH the exact number of the ear tag.

Click on the row and in the upper left corner the organizational unit where the tag is located will be displayed.
|}
 
----
===CHAPTER 6 – Management of tags on holding level===
----
 
----
====Review of the inventory====
----
{|
|+
![[File:6.1.1 Chapter 6.png|left|frameless]]
|'''Step 1: Navigate to the holding'''
For how to navigate to a specific holding please check the HOLDING MANUAL.
|-
|[[File:6.1.2 Chapter 6.png|left|frameless]]
|'''Step 2: Accessing the holding inventory of animal tags'''
Select the INVENTORY ITEM button to open the dialogue box with the inventory options.
|-
|[[File:6.1.3 Chapter 6.png|left|frameless]]
|'''Step 3: Displaying the inventory'''
You can:

'''1.''' search for the exact individual animal tag by selecting EAR TAG NUMBER and by typing the number, ⇒ SEARCH;

'''2.''' search for the exact ORDER NUMBER by typing the number, ⇒ SEARCH;

'''3.''' Search per TAG TYPE.
|-
|[[File:6.1.4 Chapiter 6.png|left|frameless]]
|'''Step 4: Searching a range'''
The search per TAG TYPE can be started or refined by entering a RANGE of ear tags and pressing SEARCH.

Note: The searching of the range is limited to 1,000 ear tags. If some tags from the range are missing the number of tags displayed will be less than 1,000.
|}
 
----
====Returning animal tags====
----
 
{|
|+
|[[File:6.2.1 Chapter 6.png|left|frameless]]
|'''Step 1: Returning of a transfer of range of delivered tags'''
A full shipment of tags that have been delivered to a holding can be returned to the supervisory office.

Open the INCOMING TRANSFER screen. Select the shipment and selection of the RETURN INVENTORY ITEMS button.

After the confirmation, the transfer will be returned.

[[Business Rules|BR4]]: If any of the tags in the range of the transfer has been applied on an animal, it will not be possible for the shipment to return.
|-
|[[File:6.2.2 Chapter 6.png|left|frameless]]
|'''Step 2: Returning of a transfer of individual tags'''
Selected tags that have been delivered to a holding can be returned to the supervisory office.

Open the INVENTORY ITEM, search for the tags and select them and press the RETURN INVENTORY ITEMS button.

After the confirmation, the transfer will be returned.
|}
 
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